Services we provide
Our team of experts manages essential corporate governance tasks, provides strategic advisory, and handles statutory compliance ensuring your company adheres to the legal and regulatory framework of Kenya.
a) Acting as Company Secretary
As your appointed Company Secretary, we ensure your organisation meets all corporate governance and regulatory requirements, providing a wide range of services, including:
Board Services: Planning and executing board meetings, preparing agendas and minutes, following up on decisions, and facilitating director induction and training.
Governance: Establishing and maintaining robust governance structures, developing charters and committee terms of reference, and aligning practices with national codes such as the CMA Code 2015 and Mwongozo.
Compliance: Ensuring full statutory compliance under the Companies Act 2015, including filing annual returns, updating company particulars, and supporting Ultimate Beneficial Ownership disclosures.
Administration: Managing day-to-day statutory obligations, registered office, correspondence, company documents, structural changes, and shareholding records.
Public Policy: Advising on legislative and policy changes impacting operations, helping your organisation adapt and remain compliant.
Ethics and Integrity: Developing codes of conduct and policies that foster ethical behaviour, accountability, and a culture of integrity.
Communication: Facilitating timely communication between board, management, shareholders, and regulators to support transparency and effective decision-making.
Statutory Record Management: Maintaining accurate, up-to-date statutory registers, including members, directors, charges, debenture holders, and interests in shares.
Custody of the Company Seal: Securely managing the company seal for authentication purposes, ensuring proper use and preventing unauthorised access.
b) Securities and Share Registry Management
Citiscore provides comprehensive Securities and Share Registry Management services to ensure accurate maintenance of shareholder records and full compliance with regulatory requirements. Our services include:
Share Registry Services: End-to-end management of shareholder records, including issuance and transfer of shares, maintenance of the register of members, and processing of share allotments in line with legal requirements.
Dividend Management Services: Preparation and distribution of dividends, including calculation of entitlements, creation of entitlement files, cheque printing and dispatch, and facilitating payments via cheques, RTGS/EFT, SWIFT, or mobile platforms. We also manage dividend bank accounts, reconciliation, and prompt re-issuance in case of lost or misplaced payments.
Stakeholder Relations: Facilitating transparent and timely communication with shareholders, regulators, employees, customers, and the wider community. We manage notices, reports, meeting resolutions, and updates on corporate actions, fostering trust, corporate reputation, and long-term stakeholder confidence.